GM/Facilitator Procedures

GMs/Facilitators should arrive at least 20 minutes before their scheduled time slot.

Timeline

20 minutes before your time slot
  • Arrive at Games on Demand.
  • If you are running late, text your name and message to Games on Demand.
  • Check in with a host.
  • Let a host know if a game should be crossed off for this offering.
  • If you are scheduled for 4 hours, and are offering a 4 hour game, hosts will assume you are intending to run the four hour game.
5 minutes before your time slot
  • Find your table and set up.
  • Wait to start until you have all of your players.
Starting your Game
  • Gather your player's tickets; The host will be around to pick them up.
  • Point out the event policy sheet to the players, so that they read and be aware of them.
15 to 30 minutes into the time slot
  • A Host will come around asking for tickets and giving out boarding passes.

GM Chores

  • Make sure your table is clean and ready to play.
  • Make sure your table number remains visible.
  • Tidy up your table when you are done.

How to Run Convention Games

See

Talk to the hosts if...

  • Other tables are starting and you don't have any players.
  • Your table does not meet the needs of you or the players.
  • You need backup for addressing and dealing with a problem at your table.
  • You are uncomfortable addressing/dealing with a problem at your table.
  • You need to duck out.
  • Want to facilitate a game that is not on your schedule.
  • You want to swap times or responsibilities with another volunteer.

GM FAQ

Are there any perks for volunteering?
Aside from the warm fuzzy of altruism there are a few perks:
  • For every 8 hours (rounded up) of volunteering, you get one pre-boarding pass.
  • If you volunteer 16 hours or more, you can get your badge fees reimbursed.
A group of volunteers wants to grab a free table and play. Two questions:
  1. Is it okay to grab a table?
  2. Do we have to pay tickets?
  1. Yes, but pull aside a host and clear it with them.
  2. No. But you must each share with each other a Games on Demand war story. And be ready to bail if space is needed.
I'm an off-schedule volunteer. Me and my three non-volunteer friends want to grab a free table and play. Two questions:
  1. Is it okay to grab a table?
  2. Do we have to pay tickets?
  1. Yes, but pull aside a host and clear it with them.
  2. Everyone, except for the facilitator, must pay tickets.
Do we have access to a printer?
Yes. The hotel business suite may be able to help.